- Fill out the form
- Sign the approval
- Submit to the office (due by Thursday, 12:00pm)
- Checks get Processed (available on Monday after 10:00am)
FILLING IT OUT The forms are pretty self-explanatory for the most part. However, it’s important to note that you need to specify which part of your budget the funds are coming from. You do that by writing which line item the expense is coming from in the Account Name section.
SUBMISSION PROCESS Once you’ve got the right form, have it all filled out, have the proper documentation attached, and have approved it, send it over to the office for review and Administrator approval. Checks are only processed once a week, so make sure to get the paperwork in before noon on Thursday, otherwise you’ll have to wait until the following week for the payment to process. You can submit your request by mail, email, or simply by dropping them off.
DELEGATING RESPONSIBILITY Many of you already have a lot on your plate, and simply don’t have time to fill out paperwork. In that case delegate! If you wish to delegate the responsibility of filling out the forms and processing paperwork to others in your ministry or under your leadership, just make sure that they know which forms to use, that they need to attach bills, invoices, or receipts, and that they need to get your signed approval on the form.