Financial Forms


Each ministry comes with a budget, and as a ministry leader you oversee that budget. You will undoubtedly need to know how to pay for things. Here’s a high level overview of how the process works.



  1. Fill out the form
  2. Sign the approval
  3. Submit to the office (due by Thursday, 12:00pm)
  4. Checks get Processed (available on Monday after 10:00am)

The Forms

If you have an invoice that needs to be paid, need to issue a payment for services, or need to get paid back for an expense you paid out of pocket, then you’re looking for the Reimbursement / Check Request Form. Make sure it’s filled out completely, the receipts are attached, and that you’ve signed under Ministry Leader Approval.

Are you missing a receipt? Then please fill out the Missing Receipt Form.


FILLING IT OUT  The forms are pretty self-explanatory for the most part. However, it’s important to note that you need to specify which part of your budget the funds are coming from. You do that by writing which line item the expense is coming from in the Account Name section.

SUBMISSION PROCESS  Once you’ve got the right form, have it all filled out, have the proper documentation attached, and have approved it, send it over to the office for review and Administrator approval. Checks are only processed once a week, so make sure to get the paperwork in before noon on Thursday, otherwise you’ll have to wait until the following week for the payment to process. You can submit your request by mail, email, or simply by dropping them off.

DELEGATING RESPONSIBILITY  Many of you already have a lot on your plate, and simply don’t have time to fill out paperwork. In that case delegate! If you wish to delegate the responsibility of filling out the forms and processing paperwork to others in your ministry or under your leadership, just make sure that they know which forms to use, that they need to attach bills, invoices, or receipts, and that they need to get your signed approval on the form.

Thanks for all you do here at Grace Evangelical Free Church!

It’s a joy to partner with you in ministry.


Grace Evangelical Free Church
12717 Santa Gertrudes Ave.
La Mirada, CA 90638


Email the completed, signed forms, with all bills, invoices, or receipts to

Drop Off

Drop off at the Receptionist desk in the front office.